Data protection declaration and at the same time information of the data subjects in accordance with Articles 13 and 14 of the EU General Data Protection Regulation

The term personal data is defined in the EU General Data Protection Regulation (hereinafter DS-GVO). According to this, it is information that relates to an identified or identifiable natural person. This includes, for example, your civil name, your address, your telephone number or your date of birth, but also identification numbers, location data, physical, religious or economic characteristics.

The data subject is any natural person identified or identifiable on the basis of the data collected and processed.

The General Data Protection Regulation describes processing as the collection, recording, organisation, organisation, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction of personal data.

Through our business activities, in particular in the sales, purchasing or service area, we gain access to information that falls under the data protection regulations (such as names of employees, e-mail addresses or other communication or contractual master data). BellandVision processes personal data, for example of customers, service providers or website visitors, insofar as this is necessary for the provision or implementation of our services and the provision of a functioning website and its content. In particular, the processing is carried out in accordance with Art. 6 (1) DS-GVO on the basis of consent given for this purpose, for the fulfilment of contracts or to protect the legitimate interests of BellandVision. A legitimate interest may lie, for example, in the optimisation and improvement of the user-friendliness of the services and content offered, the prevention of abuse or criminal offences affecting BellandVision, or the implementation of measures for direct advertising or other acquisition activities. The basis for the processing may also be that the processing is necessary for compliance with a legal obligation or the performance of a task carried out in the public interest.

You can visit our website without providing any personal information. We do not store any personal data in this context. A range of general data and information is collected, such as the user agent, the internet page from which you access our website or, for example, the date and time of access, as well as the IP address or similar data that helps to prevent attacks on our IT systems. This general, anonymously collected data and information is stored by our hosting service provider for up to seven days. This information is needed to display the content of our website correctly, to optimise the content of our website as well as the advertising for it, to ensure the permanent functionality of our information technology systems and the technology of our website as well as to provide law enforcement authorities with the information necessary for prosecution in the event of a cyber attack. This anonymously collected data and information is, on the one hand, statistically and further evaluated with the aim of increasing the data protection and data security of our enterprise, and on the other hand, to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from any personal data provided by a data subject.
In order to improve our offer, we only evaluate statistical data that do not allow any conclusions to be drawn about your person. Insofar as personal data (e.g. name, address or e-mail addresses) are collected on our pages, this is always done, as far as possible, on a voluntary basis or on the basis of existing contractual agreements. If the processing of personal data is necessary and there is no legal basis for such processing, we generally obtain the consent of the data subject.

This website uses Google Analytics, a web analytics service provided by Google, Inc. ("Google"). Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not - according to its own information - associate your IP address with any other data held by Google. We would like to point out that on this website Google Analytics has been extended by the code "gat._anonymizeIp();" in order to ensure anonymised collection of IP addresses.

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.
By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) from Google and the processing of this data by Google by downloading and installing the browser plugin available at the following link http://tools.google.com/dlpage/gaoptout?hl=de.

You can also prevent the collection by Google Analytics by clicking on the following link. An opt-out cookie will be set to prevent future collection of your data when visiting this website: Link <a href="javascript:gaOptout()">Disable Google Analytics</a>.

If the information technology system of the data subject is deleted, formatted or reinstalled at a later point in time, the data subject must reinstall the browser add-on in order to deactivate Google Analytics.

More information on the terms of use and data protection can be found at http://www.google.com/analytics/terms/de.html or at https://www.google.de/intl/de/policies/.

The internet pages use so-called cookies in several places. Please refer to our cookie policy for the processing of personal data using cookies on our website: https://www.bellandvision.de/cookie-richtlinien.htm, which is part of this data protection declaration. Cookies are small text files that are stored on your computer and saved by your browser. These are only used and stored for as long as is technically necessary. Cookies enable us to recognise the users of our website. They serve to make our offer more user-friendly, effective and secure. Of course, it is also possible to view our website without cookies. If you do not want these cookies to be stored on your hard drive, you can prevent this by making the appropriate setting in your browser. For further information, please refer to the instructions for your browser. We would like to point out that in this case not all web services may be fully usable. Cookies are virus-free and cannot cause any damage to your computer.

YouTube components are integrated on the website. YouTube is an Internet video portal that enables the free posting and viewing of video clips of all kinds. The operating company of YouTube is YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA. YouTube, LLC is a subsidiary of Google Inc, 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA. BellandVision has activated the extended data protection mode when using the components, so that no information about visitors to BellandVision's website is stored by YouTube. The privacy policy published by YouTube at https://www.google.de/intl/de/policies/privacy/ provides information on the collection, use or other processing of personal data by YouTube or Google in the event that the videos are actively clicked on.

In order to use certain offers and services (e.g. our customer portal or disposer portal), you have the option of registering on the website by providing personal data. The registration of the data subject by voluntarily providing personal data serves to offer the data subject content or services which, due to the nature of the matter, can only be offered to registered users. Which personal data is transmitted in the process results from the respective input mask used for registration. With registration, the date and time of registration are also stored to protect against misuse.

In our webshop you can license your packaging easily and quickly. This requires the collection of certain personal data, which can be found in the input mask. Should you decide to pay via the online payment service paypal (Plus), your contact data will be transmitted to paypal S.a.r.l. & Cie S.C.A. 22-24 Boulevard Royal, L-2449 Luxembourg on the basis of Art 6 (1) lit. b DS-GVO. The payment service provider processes inventory data, bank data and contract data. Without this data, the payment option cannot be used. For further details on the use of data by paypal, such as the forwarding of data to credit rating agencies, etc., please refer to the paypal data protection declaration at https://www.paypal.com/de/webapps/mpp/ua/privacy-full?locale.x=de_DE.

BellandVision occasionally conducts customer surveys or provides questionnaires as a basis for consulting services. In this context, it may be necessary to request certain personal data, e.g. name, address or other contact information and IP addresses, in order to carry out the respective service. For the technical implementation, BellandVision uses external service providers such as SurveyMonkey Europe UC, which stores and securely manages the data. Data is collected using cookies, device and browser data and log data to ensure technical implementation. Bellandvision also uses survey tools from Qualtrics LLC, 333 W. River Park Drive, Provo, UT. River Park Drive, Provo, UT 84604.

BellandVision offers online training on various topics related to system participation recyclability and disposal of packaging as well as the use of relevant software tools. In this context, it is necessary to collect and process certain personal data, e.g. names, addresses, email addresses or other contact information as well as the IP address, user names if applicable or other data and chat histories required for authentication and licence use, in order to register for and perform the respective service. Registration is carried out with the help of Living Apps from LivingLogic AG, Bayreuth, and the technical implementation is carried out via Microsoft Teams. For the use of Microsoft Teams, please refer to Microsoft's terms of use and privacy policy: https://privacy.microsoft.com/de-de/privacystatement. For the purpose of information and distribution to the participants as well as for the further development and optimisation of the online trainings, the trainings will be recorded, to which reference is made separately. If training documents prepared in this way are subsequently distributed to third parties for training purposes, this will only be done in a form that excludes the identification/identifiability of individual participants.

By participating in or using our offers, you consent to the collection and processing of personal data.

Unless expressly described otherwise above, the personal data entered by the data subject will be collected and stored exclusively for internal use and for our own purposes and will only be made accessible to third parties (contract data processors, such as hosting partners) to the extent that this is necessary for technical administration.

Own purposes can be in particular: contract processing, information and advice, advertising for our company and our services.

BellandVision regularly provides important information in the form of a newsletter. This contains, in particular, information on the implementation of legal requirements, our services and their legal or contractual framework conditions as well as current market developments and environmental goals. Interested parties can also register for the newsletter on our website. For this purpose, we use the provider of e-mail marketing software, currently Newsletter2Go. When you register, the personal data resulting from the input mask are collected, as well as your IP address and the time of registration. We send the data by e-mail either on the basis of consent given in accordance with Art. 6 (1) a DS-GVO or on the basis of legitimate interests in accordance with Art. 6 (1) f DS-GVO. Legitimate interests are, above all, ensuring and informing about the requirements, e.g. in packaging disposal and promoting transparency with regard to complex topics, such as the existing obligations under waste law, as well as facilitating the execution of the contract and promoting the achievement of environmental goals.

In the case of registration via the above-mentioned provider of the e-mail marketing software, the personal data will be collected and stored directly by this provider. Apart from that, no data will be passed on to third parties.
We would like to point out the possibility of objecting to the receipt of this information at any time with effect for the future, for example by sending an e-mail to the sender's address or by simply clicking on the unsubscribe link contained in each information sheet.

The personal data that you provide to us as part of this contact enquiry will be used to respond to your enquiry or contact and for the associated technical administration. Should your enquiry lead to the conclusion of a contract at a later date, the data will be stored for as long as is necessary for the implementation of pre-contractual measures or for the fulfilment of the contract. The data will not be passed on to third parties. You have the right to revoke the consent given by sending the form at any time with effect for the future. In this case, your personal data will be deleted immediately.

BellandVision collects and processes the personal data of applicants for the purpose of handling the application procedure. The processing may also take place electronically. This is particularly the case if an applicant sends us the relevant application documents electronically, for example by e-mail or via a corresponding applicant portal. If an employment contract is subsequently concluded with an applicant, the transmitted data will be processed for the purpose of handling the employment relationship in compliance with the statutory provisions. If no employment contract is subsequently concluded with the applicant, the application documents will be automatically deleted six months after notification of the rejection decision.

Such personal data that you have communicated to us for the performance of the contract will be used for the performance of the contract (e.g. enquiries, offers, orders, sales and invoicing, quality assurance). Any further data will only be processed on the basis of your express consent.

Data will not be disclosed to third parties or otherwise disseminated unless this is necessary for the performance of our contract (Art. 6 para. 1 lit. b DS-GVO), the disclosure is permissible due to relevant overriding legal provisions (Art. 6 para. 1 lit. c DS-GVO), you have given your consent to the disclosure (Art. 6 para. 1 lit. a DS-GVO) or a transfer is permissible due to overriding interests.

BellandVision is also authorised to outsource the processing of your personal data in whole or in part to external service providers or other contractors who act as data processors for BellandVision in accordance with Art. 4 No. 8 DSG-VO. External service providers support us, among other things, in data processing, technical operation and hosting as well as support of the website, data management, provision and performance of services, marketing, communication and website analytics. BellandVision remains responsible for the protection of your data and ensures this through strict contractual regulations, technical and organisational measures and supplementary controls.

Your personal data will only be stored for as long as is necessary to achieve the purposes for which the data was collected or - insofar as legal retention periods exist beyond this (e.g. in the German Commercial Code and the German Fiscal Code) - for the duration of the legally prescribed retention period. Your personal data will then be deleted immediately.

Within the scope of the employment relationship, BellandVision collects and processes personal data of its employees for the purpose of implementing the contract. This data is used in particular for identification as an employee, for the proper implementation of the employment relationship and its documentation, for correspondence with employees or institutions, for the preparation of wage and salary statements and social security and tax notifications and for all other processes in connection with the employment relationship.

The legal basis for the processing of personal data is primarily the fulfilment of the employee contract pursuant to Art. 6 para. 1 lit. b DS-GVO, if applicable the fulfilment of a legal obligation pursuant to Art. 6 para. 1 lit. c DS-GVO or a legitimate interest of BellandVision pursuant to Art. 6 para. 1 lit. f DSGVO. Furthermore, personal data is only processed on the basis of explicit consent (Art. 6 para. 1 lit. a DS-GVO).

BellandVision uses auxiliary persons for processing, such as IT service providers for setting up and maintaining the technical infrastructure or tax consultants in the area of payroll accounting. These are obliged to handle the data with care. We generally refuse to disclose your data to third parties unless this is necessary for the provision of services or we are legally obliged to do so. Third parties in this context may be, for example: Auditors, experts and affiliated companies. A transfer of data to third countries outside the EU is not intended.

We process and store your personal data only as long as this is necessary to fulfil our contractual obligations or to secure claims within the framework of the statutory limitation periods. In addition, there may be legal obligations to retain data, for example under tax law. If such obligations exist, your data will be deleted at the end of these retention obligations.

In addition, we process data provided for the use of the video conferencing software or the webinar software, in particular first name, last name, e-mail address, sound transmission, image transmission, questions when using chat functions. To the extent technically necessary, data from your system will be processed to establish the connection with the provider of the conference software.

The purpose of processing is to conduct video conferences or webinars.

In the processing, BellandVision uses external service providers or other contractors, including for the purposes of data processing and hosting. The transfer of your data to third parties only takes place in cases where this is necessary for the provision of services, the data subject has given his consent, a transfer is already permissible due to overriding interest or we are legally obligated to do so, in particular vis-à-vis public authorities.

Processors outside the European Union are used (here: United States of America). Correspondingly required standard contractual clauses have been concluded with the service providers.

Video conferences are only recorded with the previously documented consent of the participants. We process and store your personal data only as long as this is necessary to fulfill our contractual obligations. The duration of data storage is otherwise based on the statutory retention obligations and is generally 10 years.

As we take data protection very seriously, we comply with the legal provisions and regulations of the German Data Protection Regulation (DS-GVO) as well as the German Federal Data Protection Act (BDSG) and the German Telemedia Act (TMG). Your data is kept confidential and protected from access by unauthorised third parties. This is also the reason why we generally refuse to pass on your data to third parties - unless this is necessary for the provision of services, the execution of orders or the guarantee of technical availability and data security or we are legally obliged to do so. Third parties in this context may be, for example: Auditors, experts, IT service providers, affiliated companies. If contractual partners of BellandVision have access to your personal data for the purpose of providing services, they are obliged to treat this information confidentially. The contractual partner is only permitted to use the information to fulfil its contractual obligations. The contractual partners are obliged accordingly by BellandVision in accordance with the data protection laws. By disclosing their information, the customer consents to the transfer of their data to contractual partners of BellandVision for the purpose of the contract.

The legislator has provided for various retention obligations and periods. The data is routinely deleted after these periods have expired. If data is not affected by this, it will be deleted when knowledge of it is no longer required for the fulfilment of the purposes of storage stated under C.

Any data subject may request confirmation as to whether BellandVision processes personal data concerning him or her. If this is the case, any data subject may, at any time and free of charge, request information on:

▶ the personal data stored about him or her, including a copy of this information

▶ the purposes of processing

▶ the categories of personal data processed

▶ the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular to recipients in third countries or to international organisations, including an appropriate guarantee in connection with the transfer and measures to establish an adequate level of data protection

▶ if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration

▶ the existence of a right to obtain the rectification or erasure of personal data concerning him or her, or the restriction of processing by the controller, or a right to object to such processing

▶ the existence of a right of appeal to a supervisory authority, should the data subject consider that his or her data are not being processed lawfully. In this case, a complaint can be lodged at any time at https://www.lda.bayern.de/de/beschwerde.html or https://www.lda.bayern.de/en/complaint.html.

▶ if the personal data are not collected from the data subject: All available information about the origin of the data.

BellandVision is entitled to provide an appropriate form for this purpose, if necessary.

Should data be inaccurate or incomplete, any data subject may request that personal data relating to him or her be corrected without delay or, where necessary for processing, that such data be completed.

Any data subject may request that personal data concerning him or her be erased without delay where one of the following reasons applies:

▶ The original purpose for collecting or processing the data has ceased to exist.

▶ The legal basis for the processing of the data is missing or has ceased to exist, for example if the data subject has withdrawn consent given by him or her or has objected to the processing pursuant to Section 21 of the GDPR.

▶ The erasure of the personal data is necessary for compliance with a legal/statutory obligation under a legal system applicable to BellandVision.

Any data subject may request the restriction of the processing of his/her data if one of the following conditions is met:

▶ the data subject contests the accuracy of the data

▶ the processing is unlawful, but the data subject does not want the data to be erased

▶ BellandVision no longer needs the personal data for the purposes of processing, but the data subject needs it for the establishment, exercise or defence of legal claims.

▶ the data subject has objected to the processing pursuant to Article 21(1) of the Data Protection Regulation and it is not yet clear whether the legitimate interests of BellandVision override those of the data subject.

Any data subject may request to receive his or her personal data provided to us in a structured, commonly used and machine-readable format as soon as such format is available. He or she also has the right to transmit this data to another controller without hindrance from the controller to whom the personal data have been provided, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

The data subject is entitled to disclose his or her data in this format to third parties if the processing is based on consent or a contract and is carried out using automated procedures or, where technically feasible, to have the data transferred directly by BellandVision.

Any data subject may object to the processing of his/her personal data if:

▶ the basis for processing is the performance of a task carried out in the public interest; or

▶ the basis for processing is the protection of legitimate interests of BellandVision or a third party.

In the event of the objection, the processing of personal data shall cease, unless there are compelling legitimate grounds for further processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.

Any data subject may withdraw consent to the processing of personal data at any time.

In order to exercise the rights described, the data subject may contact our data protection officer or their contact person at our company at any time.